


Running a small business comes with many challenges. Managing your employee’s time shouldn’t be one of them. One tool to help you with this is Geofencing. This feature allows you to control where your staff can clock in and out. This ensures they are physically present at the job site when they start or stop their shift.
We will explore what geofencing is, how works in ezClocker, and why it is a game changer to prevent time theft, which saves you time and money.
What is Geofencing?
Geofencing is a virtual boundary set around a specific location. For example, you can set it around your business or job site in the ezClocker app. It works through GPS technology. You may have used it with other apps too like if you are picking up food from a restaurant. It may notify the restaurant that you are getting near the designated location.
What is the Purpose of Geofencing?
Certain actions can be triggered when an employee enters or leaves the boundary that has been set. You can allow or block them from clocking in or out. This feature can ensure your staff is where they should be.
For example, you own a small janitorial company, and your employees are responsible for cleaning various office buildings. Sarah, an employee, cleans an office building that requires her to be on-site from 6 PM to 10 PM. Sarah could easily clock in early while she’s on her way to the job if your business didn’t have geofencing. Also, this could lead to time theft. Additionally, Sarah would be getting paid for the time she didn’t work.
You can set a virtual boundary with ezClocker’s geofencing feature. For example, you set your radius around the building where Sarah works.
Sarah can only clock in when she’s physically inside that radius. If she tries to clock in while she’s still driving or from her home, the app will block the clock-in attempt, ensuring that her shift begins only when she is on-site.
At the end of the night, Sarah can only clock out when she’s still inside the geofence. If she leaves early and tries to clock out from her car or another location outside the boundary, the clock-out attempt will be denied.
Furthermore, you will have peace of mind that you are only paying for time worked and eliminating time theft. Finally, this ensures that Sarah’s hours are recorded accurately based on her actual presence at the job site.
Benefits
Preventing Time Theft
As stated above, by implementing geofencing, you can prevent time theft. Time theft is very common, and it comes in many different forms. According to the California Restaurant Association, 95% of companies expect time theft to happen. Other time theft statistics present a clearer picture.
By implementing a time tracking app like ezClocker, most businesses are very satisfied with the returns from automating their business tools and processes.
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Improving Efficiency
Without geofencing, managers may have to manually review GPS logs. They have to check to see if their staff clocks in or out at the correct location. This can be time-consuming and inefficient, especially for small business owners who are already juggling multiple tasks.
Geofencing can take care of this problem for you. Once you set the boundary, ezClocker’s app will block people from clocking in or out if they are outside the area. This will save you time and money. You no longer have to verify your time sheets.
Boosts Employee Accountability
With geofencing, your staff will also know their location is being tracked when they clock in and out. This will help them become more responsible with their time. When your staff is aware that the system only allows them to clock in or out at the job site, they are more likely to follow the rules and respect work hours. It will also help them to not forget. Sometimes people make mistakes, and this will help with those mistakes. Geofencing can help with employee accountability.
Improved Management of the Job Site
If you have multiple job sites, geofencing will make it easier to manage your staff at different locations. You can set up a geofence for employees at different job sites. This will ensure that each team member is at the correct location. It will help you keep track of their locations without manually having to track them down.
Providing Accurate Timesheets
Geofencing can help you with the accuracy of timesheets. It prevents false clock-ins and outs. Traditional methods of tracking hours often rely on the honor system. This can result in inaccurate records due to human error. It can also prevent lawsuits and disagreements. Geofencing can result in more reliable timesheets. This will help prevent payroll errors, disagreements, and inaccurate records.
Enhanced Job Security
Geofencing can add an extra level of protection. By restricting clock-ins and out to specific job locations, you can prevent unauthorized access to a job site. This ensures that only the employees who are scheduled to work are present. This can be especially important for those who work in hazardous work areas.
Streamline Payroll and Compliance
Your staff’s hours are automatically recorded when they clock in and out within the geofence. This streamlined approach can simplify your payroll process. It reduces the need for manual adjustments or corrections. Furthermore, ezClocker can help you will labor law compliance. Geofencing helps to ensure your records meet your overtime and timekeeping requirements.
Addressing Common Concerns
What are the disadvantages of geofencing. As with new technology, implementing geofencing may raise concerns for your staff. Here are a few common issues and how they can be addressed:
Employee Privacy
One of the main concerns is your staff’s privacy. You may worry that tracking your employees’ locations could invade their personal space. This is where communication is important. Accurate time should be emphasized that you will not be monitoring them during their personal time. Once they clock out, you don’t know their location or what they are doing. If you are transparent about it and address their concerns, they will feel more comfortable.
Technical Issues
Like any GPS-based system, geofencing can sometimes encounter technical difficulties. Issues such as poor GPS signal or software glitches may affect its reliability. At ezClocker, we can help you with any technical challenges so that you may troubleshoot the problem effectively. Also, provide your team with guidelines on how to report issues to maintain smooth operations. Additionally, keep your software up to date.
Resistance to Change
Your staff may have an issue adapting to new technology. Most of the time it is because they fear it will make their job harder. To help them, you can offer training sessions that demonstrate how easy it is to use. Highlight the time-saving aspects for them. They should know it will simplify their work and not complicate it.
Final Thoughts
It is important to start thinking about how geofencing can help your business. Stay informed about the latest developments with ezClocker. In the meantime, consider how improving time tracking can help your business save time and money.
If you want to learn more about ezClocker and its features, check out our website and blogs. We write many articles to help you with employee management.
