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Finding the best time clock apps for your small business can be such a challenge. With all of the available options to choose from, it can be tough to determine which time card app is best for your business.
As you evaluate your options, you should be sure to look at features and pricing models for the time card app. The best time tracking app is highly subjective and can vary. Some people may prefer fancier options and features; others may instead decide that the best time clock app is simple and more affordable.
The type of phones (such as iPhones and Androids) which your employees own is another factor. If your employees are not as tech-savvy, then it can take time for them to get on board with the right time tracking app and decide which time card to use.
Why Do You Need a Time Tracking App?
Knowing the basics of time tracking apps is all well and good; however, it’s also just as important to know why your small business needs this particular tool. With the right time tracking app, the process of running your business and getting things done becomes a lot smoother.
The abilities to keep track of labor costs and overtime hours are just two of the most important reasons your business can benefit from a time clock app. Whenever you’re running a business, keeping track of the numbers is extremely important; this means knowing how many hours your staffers are working, whether or not you’re meeting budget goals, etc.
[Own a construction company? check out our list of best construction time tracking apps].
How Does Time Tracking Software Work?
In a little while, you’ll learn about the best time tracking apps for small businesses. For now, though, understanding how time tracking software works is very important. The understanding of this information gives you the best knowledge of how time clock apps can benefit you.
In a nutshell, time tracking software is very simple. All you need to do is first have your employees download the chosen app on their mobile devices; then, your employees should use the app to clock in and out in accordance with their hours.
Once your staffers follow these guidelines, the time clock software allows you to oversee not only the hours worked, but also the nature of work completed. Over time, consistent access to this information can help you learn more about productivity rates along with the needs of your workers and small business.
8 Best Time Clock Apps for Small Business
Thankfully, we’re here to help. We’ve compiled a list of the best time clock apps to choose from. We based our evaluation on the following criteria: Apple’s App Store ratings of 4.0 or above, if they have an iPhone and Android app, and if they support both employee time tracking and scheduling features. As a disclaimer, we included our own ezClocker software on this list; however, we also provided many other great time card app options based on the various features which they have to offer. This should make it much easier to determine which time tracking app best fits your needs.
Summary of the best time clock apps*:
|Name||Base Price||Free Trial||AppStore Rating*|
|ezClocker||$10/month for up to 15 employees||30 days||4.8/5.0|
|Quickbooks Time||$8/user/month + $20 monthly base price||30 days||4.5/5.0|
|Timesheet Mobile||$3.49/user/month + $14.99 monthly base price||30 days||4.4/5.0|
|Justworks Hours||$5/user/month + $20 monthly base price||30 days||4.6/5.0|
*Ratings were taken from Apple’s App Store on November, 2021
Here is a breakdown of each time tracking app:
Starting Price: The first employee is free then $10/month for up to 15 employees (flat fee).
Free Trial: 30 days
One of the reasons we picked ezClocker as one the best time clock apps for small business is due to its high rating of 4.8/5.0* in the App Store and being affordable!. ezClocker’s base price starts at $10/month up to 15 employees so if you have 2 or 15 employees you pay one flat fee of $10/month.
According to case studies and reviews, users find ezClocker easy to use and affordable. Comments like “Best decision EVER!”,“Simple. Powerful. Intuitive“, and “Wonderful Application!” tell you how much people love this app.
Let’s face it: when you have a not-so-tech-savvy workers, you need to look for an app that is easy to use and also workable within your budget and ezClocker solves for both
Features: The ezClocker time clock app supports many features like allowing employees to use their own mobile devices to clock in or out. A GPS time stamp is also recorded which allows you to verify that your employees clocked in and out of the right locations. Other features include: scheduling, overtime reporting, labor job costing, restrict employees from clocking in early, and much more.
Your staff will love this simple time tracking app because it allows them to view their schedules and timesheets all in real time. If you need to export payroll data, the ezClocker time tracking app can email timesheets to anyone you wish. This highly rated employee time tracking software also provides an iPad kiosk time clock app where you can convert a tablet to a portable time clock device and restrict employees to use only one device to clock in out. Employees can use a computer or their own phone to view timesheets or schedules but can only clock in/out using the kiosk tablet app.
Need an Affordable Mobile Time Tracking App for Your Employees?
Starting Price: $4.50/user/month.
Free Trial: 31 days
Features: The Deputy time card app comes with countless great features, such as the ability to manage time attendance, employee scheduling, tasking and team communication. This time tracking app also allows you to generate invoices based on hours worked per customer, task, activity, etc. After generating these invoices, they’ll go straight into your favorite accounting software.
With this time card app, you can auto-allocate rates, job codes or employees per invoice line. Additional features of this time tracking app include using dynamic reports to track schedule budgets, timesheet costs, sales transactions, and additional employee variables. This ensures that you keep your business on the fast track
[Looking for an Android App? Read our Best Small Business Time Tracking Apps for Android]
Starting Price: $20 monthly base price + $8/user/month
Free Trial: 30 days
Features: With this particular time card app, your employees can keep using their current devices to easily and quickly track time. Quickbooks Time provides handy reminders to clock in/out, employees breaks and alerts all through the app. These features of the time clocking app ensure that everyone is on the same page.
The Quickbooks time card app additionally affords employees the ability to allocate time to custom fields, projects or tasks. With multilevel job coding and down-to-the-second stamping, this time clock app also integrates with Quickbooks and many other accounting software applications.
Starting Price: $14.99 monthly base price + $3.49/employee/month
Free Trial: 30 days
Features: This particular time card app sends instant alerts to managers when an employee is away from the jobsite. With Geofence auto punch built into this time tracking app, employees can be punched in and out of jobsites as they enter and exit geofenced locations. Additional features of the Timesheet Mobile time clock app include detailed real-time reports for quick payroll processing/job labor costs and employee/manager timesheet approvals.
Users of the Timesheet Mobile time card app will also appreciate the app’s features which allow team members to message one another and discuss urgent priorities. They can also upload job site images, attach specifications and clarify instructions all from the office.
[Looking for a time clock app for freelancers? Read our Best Time Tracking Apps for Freelancers]
Starting Price: Their Time Tracking Plan starts at $18/user/month
Free Trial: 14 days
Features: Using this time tracking app allows you to employ modern technology, such as a tablet, to take a photo whenever an employee clocks in. This time card app feature creates a foolproof system which prevents buddy punching. Visual check-ins simply scan timesheets and ensure that workers aren’t gaming the system. With the Replicon time tracking app, employees can also view their assigned shifts, request time off and review the status of their requests.
Starting Price: $10/user/month
Free Trial: 30 days
Features: This particular time card app is well-known for its time tracking software for freelancers; however, this is not the only version. The team version of the Toggl time clock app allows you to keep track of your team’s working hours. Toggl comes with a variety of features, such as reports which provide insight into your business and customized time entries for projects, clients and tags.
Starting Price: $5/user/month + $20 monthly base price
Free Trial: 30 days
Features: JustWorks Hours (previously Boomr) allows you to manage work hours, track project time, request time off, communicate with your team and track where you’re working with GPS. Some of the features it supports: automated reminders from overtime and breaks to clocking in/out. Overtime tracking, financial reporting and project tracking.
Starting Price: $5/user/month
Free Trial: 14 days.
Features: Timeular is unique for having a physical tracker device that looks like a dice. Each side represents a task. The dice allows you to automatically track activities when flipped. You can also use their time tracking app to see where your time really goes, set yourself goals and follow your progress to achieving them. Their team feature allows you to track, analyze and action your team’s time data and identify bottlenecks and time creep in the data.
What to Look for When Comparing Time Tracking Apps?
No two small businesses are exactly the same, just as each time clock app varies. For these reasons, knowing what to look for when you are comparing time tracking apps is so very important.
Regardless of what type of business you own, ease of use and affordability are two critical benefits to keep an eye out for when comparing time clock apps. A time clock app should make things easier for your business, not break the bank or create additional hassles.
[Own a janitorial cleaning company? check out our list of best janitorial time tracking apps].
Here are some criteria to think about when evaluating time tracking apps:
Ease of use
A lot of your hourly workers might not be tech savvy so it’s essential to look for time tracking apps that are simple and easy to use. Is the design clear enough where an employee can just open the app and clock in without spending time reading a complex document or going through training?
As a small business owner managing your expenses is a major part of running your business so when evaluating a time clock app determine how much would the monthly subscription be? do you need to buy extra devices or can employees use their own smart phone?
If you have employees that work at different job sites like construction or janitorial businesses it’s important to know if the employees clocked in/out at the correct location. A time card app that provides the GPS location of the employee in a simple map to view is essential to run your business.
The Fair Labor Standards Act (FLSA) requires employers to pay one and one-half times the regular rate for all hours worked over 40 hours in a workweek. It is also important to know your state laws and local laws when it comes to overtime and does the time clock software you are evaluating have overtime support?
Does the app have an online schedule feature in addition to time tracking? this helps prevent employees from clocking in late or early. Some apps like ezClocker allow you to restrict early clock ins so employees are not able to clock in before their shift.
Picking the Best Time Clock Apps for Your Small Business
As you can see above, each time clock app comes with certain features and benefits, but no two are exactly the same. Depending on the nature of your small business and your workers, certain apps may be more conducive than others and that’s OK.
At the end of the day, what matters most is ensuring that you have the necessary tools to run and maintain a successful business.
Do you have a favorite mobile time clock app you use for your business? please share!