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Finding the best time clock apps for your small business can be such a challenge. With all of the available options to choose from, it can be tough to determine which time card app is best for your business.
As you evaluate your options, you should be sure to look at features and pricing models for the time card app. The best time tracking app is highly subjective and can vary. Some people may prefer fancier options and features; others may instead decide that the best time clock app is simple and more affordable.
The type of phones (such as iPhones and Androids) which your employees own is another factor. If your employees are not as tech-savvy, then it can take time for them to get on board with the right time tracking app and decide which time card to use.
Why Do You Need a Time Tracking App?
Knowing the basics of time tracking apps is all well and good; however, it’s also just as important to know why your small business needs this particular tool. With the right time tracking app, the process of running your business and getting things done becomes a lot smoother.
The abilities to keep track of labor costs and overtime hours are just two of the most important reasons your business can benefit from a time clock app. Whenever you’re running a business, keeping track of the numbers is extremely important; this means knowing how many hours your staffers are working, whether or not you’re meeting budget goals, etc.
[Own a construction company? check out our list of best construction time tracking apps].
How Does Time Tracking Software Work?
In a little while, you’ll learn about the best time tracking apps for small businesses. For now, though, understanding how time tracking software works is very important. The understanding of this information gives you the best knowledge of how time clock apps can benefit you.
In a nutshell, time tracking software is very simple. All you need to do is first have your employees download the chosen app on their mobile devices; then, your employees should use the app to clock in and out in accordance with their hours.
Once your staffers follow these guidelines, the time clock software allows you to oversee not only the hours worked, but also the nature of work completed. Over time, consistent access to this information can help you learn more about productivity rates along with the needs of your workers and small business.
10 Best Time Clock Apps for Small Business
Thankfully, we’re here to help. We’ve compiled a list of the best time clock apps to choose from. Our evaluation is based on the following criteria: Apple’s App Store ratings of 4.0 or above, if they have an iPhone and Android app, and if they support both employee time tracking and scheduling features. As a disclaimer, we included our own ezClocker software on this list; however, we also provided many other great time card app options based on the various features which they have to offer. This should make it much easier to determine which time tracking app best fits your needs.
Summary of the best time clock apps*:
|Name||Base Price||Free Trial||AppStore Rating*|
|ezClocker||$10/month for up to 15 employees||30 days||4.8/5.0|
|Quickbooks Time||$8/user/month + $20 monthly base price||30 days||4.6/5.0|
|Timesheet Mobile||$3.49/user/month + $14.99 monthly base price||30 days||4.4/5.0|
|Justworks Hours||$5/user/month + $20 monthly base price||30 days||4.6/5.0|
*Ratings were taken from Apple’s App Store on March, 2023
Here is a breakdown of each time tracking app:
Starting Price: The first employee is free then $10/month for up to 15 employees (flat fee).
Free Trial: ezClocker offers a 30 days free trial.
One of the reasons we picked ezClocker as one the best time clock apps for small business is due to its high rating of 4.8/5.0* in the App Store and being affordable! ezClocker’s base price starts at $10/month up to 15 employees so if you have 2 or 15 employees you pay one flat fee of $10/month.
According to case studies and reviews, users find ezClocker easy to use and affordable. Comments like “Best decision EVER!”,“Simple. Powerful. Intuitive“, and “Wonderful Application!” tell you how much people love this app.
Let’s face it: when you have a not-so-tech-savvy workers, you need to look for an app that is easy to use and also workable within your budget and ezClocker solves for both. Now let’s dive into why we think ezClocker is one of the best time clock apps out in the market for small business:
- Ease of use
- Budget-friendly; 15 employees covered for just $10/month
- Compatible with employees’ phones
- GPS recording during employee clock ins/outs
- Tablet-friendly app for clock kiosks
- Job assignments, scheduling and notifications
- Ease of job labor calculations
- Ease of giving employees manager positions
- Early clock-in restrictions to avoid overtime
- Lack of invoicing features
- Lack of features for advanced project management
How does ezClocker work?
Employees are able to use their smartphones in order to clock in and out of their jobs.
The GPS is registered once employees press the button to clock in. With this feature, employers are able to see precisely where their staffers are clocking in and out of their jobs.
This also gives employees the chance to make various notes which pertain to their responsibilities. At the same time, during periods of clocking in or out, employers are always notified in real time.
As another added bonus, employers can see not only which staffers clocked in, but also the number of hours staffers worked for every single pay period. This can be done on both the mobile app and a browser on a desktop computer.
Employers will also be thrilled to know they can make modifications, create manual time entries, and email or export timesheets to payroll departments in order to be processed.
With ezClocker, there’s a feature for scheduling. This allows for both the creation of different schedules, along with features that prevent clock-ins from being submitted too soon.
Employers who have office managers that oversee workers’ timesheets can also use the app to designate them as managers.
With the manager role in place, the officer manager will be able to implement needed changes and observe the timesheets of employees.
Who is ezClocker for?
ezClocker is simple, awesome, and easy-to-use. It’s especially meant for smaller businesses in need of tracking the hours of their employees.
With this app, home care services, construction, landscape and janitorial businesses are going to reap the greatest benefits. With ezClocker, remote work is possible for employees, while also letting employers know the clock in locations of their workers.
It is an awesome solution if you find yourself still tracking time with pen and paper.
ezClocker provides three different plans that are as follows: Basic, Standard, and Premium.
The Basic plan contains critical scheduling and time tracking tools, such as reports and even GPS timestamps.
ezClocker’s Standard plan largely mirrors the Basic plan. However, this version has payroll integrations, job tracking features for employees, and even reports with overtime calculations.
At this time, the one variation between the Standard plan and Premium plan is the amount of employees able to come on board. While the Standard plan allows for 30 employees to come on board, 100 employees can be onboarded to the Premium Plan.
|No. of Employees||1||15||30||100|
|Free Trial||N/A||30 days||30 days||30 days|
|Mobile Time Tracking||Yes||Yes||Yes||Yes|
|GPS Time Stamp||Yes||Yes||Yes||Yes|
- Time tracking
- Labor job costs
Employees have the option of using either Android or iOS to clock in and out of work with ezClocker. GPS location services are also another upside to the app; this can be used to ensure that workers are clocked in at the right job sites.
Other time tracking benefits of ezClocker include overtime, reports, clock in/out notifications, and manual time entry.
This time tracking app also makes sure your workers can have notes added to documented time entries. Should you wind up requiring job performance descriptions or help with a different matter, your staffers can use clock in times to add as many notes as needed.
This can also be done once your employees have completed their work tasks.
If you would like for your workers to all use a singular device for clocking in/out, an ezClocker kiosk app is available. Employees will be able to have a PIN number used to sign in.
If multiple workers are employed at a singular job site, the kiosk app may be preferable.
With the mobile app or website, employers will have no problems putting together schedules.
A created schedule turns into a draft. Later, once all changes are completed, you’ll be able to publish schedules and let employees have access to them.
After a fresh schedule gets posted, your employees will be notified. This ensures that employees aren’t able to claim they didn’t get access to their scheduled work hours.
As it turns out, ezClocker’s schedule features are very much compatible with its time tracking features. This means you can use these features to prevent workers from clocking into the job before they’re about to start.
You’ll even be able to determine whether or not you want workers to be able to clock in ten, five, or even one minute(s) ahead of the shift.
For instance, consider that one of your employees is supposed to work for three hours, from 9am to 12pm. Under these circumstances, you can set a five minute timeframe as the earliest that employee can clock in for work.
Should this employee try to clock in before this five minute timeframe, they’ll be blocked until the appropriate time arrives. Ultimately, this prevents you from being faced with unwanted overtime.
You’ll also find that ezClocker lets you put together duplicate schedules and shifts for cases where your workers have identical schedules over an extended timeframe. This can be done for a maximum of two months at one time.
Labor job costs
Your workers could very well require different pay rates. This will largely depend on how many hours they work, how their jobs are set up, and how well they’ve performed.
Should this be the case, the ezClocker jobs list feature is going to come in handy for you.
With this feature, you can assign all employees or particular employees various task lists. Applicable employees will then be able to access the task lists after they’ve clocked into work.
After the selections have been made, the particular task will be linked to the clock in. As additional bonuses, you’ll also be able to put old tasks or finished tasks into archives. Doing this will make sure your workers aren’t able to view these jobs as they are clocking in.
With the reports section of ezClocker, jobs reports can be exported and specified on your end. Once this takes place, a report with every job and the applicable hours for each job is going to be downloaded.
Figuring out reasonable estimates for labor job fees will become much easier with this report, as will collecting payment from your customers.
With ezClocker, you’re going to have access to multiple reports. With .pdf or .csv file formats, you can have your workers’ timesheets exported.
A signature and date towards the report’s bottom section comes along with the pdf version. With this, the document can be dated and signed by the right employee.
Additional reports involve workers’ timesheets from specific pay periods being both exported and categorized by either the names or dates of employees.
An hours summary (both standard hours and overtime) is going to be included in the report, along with every employee’s times for clocking in and out of work.
ezClocker’s room for employers to group the hours in accordance to every job is another point of interest. This data is going to let you know the number of hours taken up by every job.
You’ll even be able to take care of invoicing responsibilities and figure out labor job expenses.
Set-up process and ease of use
Setting up ezClocker is simple and easy. In order to sign in via the website, all you need to do is enter the email, name, and password of your business into the sign-up form. Once this has been completed, you’ll next be able to view a demonstration video.
In this video will come a crash course of ezClocker’s features. This is going to show you how to onboard employees. During the onboarding process, you can send an invite link through text message or email.
Once the invite link is sent, each worker will have to click the link, accept the invite, and then set up a unique password of their own. From here, workers can download ezClocker, sign into the app, and begin using it to clock in and out of work.
If you’d like your workers to have a kiosk app where they all clock in/out from one location, then you’ll have to set up a PIN number of four digits when onboarding workers. Then, all you’ll require next is unchecking the option that lets you send invites.
Finally, download the kiosk app for ezClocker onto a tablet. Make sure to sign in afterwards and select the team mode. From here, all your staff will need to do is put in the right PIN number for both clocking in and signing in.
The majority of desktop browsers are going to work well with ezClocker. Android devices and iOS also work on mobile apps and tablets.
Below is the list of devices compatible with ezClocker:
|Desktop Browser||Chrome||Safari||Firefox||Microsoft Edge|
AppStore reviews can attest to the commitment ezClocker has to customer service and providing excellence to every single customer.
The best ways to reach the ezClocker team based in Texas is by email or by phone. Customer support knows what they’re doing and strives to get back to all emails within a one-day timeframe.
Demonstration videos are also available to help you get integrated with the program. The same applies for worker onboarding training documents that will be provided per your request.
These documents are available in both English and Spanish.
ezClocker takes sensitive data and the safeguarding of sensitive data very seriously.
In keeping with this, any data that is stored is also written to multiple disks. Disks of this nature are then appropriately backed up and stored.
Each of our servers can supply the best solutions for storage, along with protection from failure. Brand new security patches likewise ensure the protection of all data.
Finally, ezClocker couldn’t be prouder to have the same levels of encryption employed by the best banks across the globe. This ultimately makes sure that all financial transactions are properly safeguarded.
Need an Affordable Mobile Time Tracking App for Your Employees?
Starting Price: $4.90/user/month.
Free Trial: 31 days
Features: The Deputy time card app comes with countless great features, such as the ability to manage time attendance, employee scheduling, tasking and team communication. This time tracking app also allows you to generate invoices based on hours worked per customer, task, activity, etc. After generating these invoices, they’ll go straight into your favorite accounting software.
With this time card app, you can auto-allocate rates, job codes or employees per invoice line. Additional features of this time tracking app include using dynamic reports to track schedule budgets, timesheet costs, sales transactions, and additional employee variables. This ensures that you keep your business on the fast track
[Looking for an Android App? Read our Best Small Business Time Tracking Apps for Android]
Starting Price: $20 monthly base price + $8/user/month
Free Trial: Quickbooks online offers 30 days free trial.
Features: With this particular time card app, your employees can keep using their current devices to easily and quickly track time. Quickbooks Time provides handy reminders to clock in/out, employees breaks and alerts all through the app. These features of the time clocking app ensure that everyone is on the same page.
The Quickbooks time card app additionally affords employees the ability to allocate time to custom fields, projects or tasks. With multilevel job coding and down-to-the-second stamping, this time clock app also integrates with Quickbooks and many other accounting software applications.
Starting Price: $14.99 monthly base price + $3.49/employee/month
Free Trial: 30 days
Features: This particular time card app sends instant alerts to managers when an employee is away from the jobsite. With Geofence auto punch built into this time tracking app, employees can be punched in and out of jobsites as they enter and exit geofenced locations. Additional features of the Timesheet Mobile time clock app include detailed real-time reports for quick payroll processing/job labor costs and employee/manager timesheet approvals.
Users of the Timesheet Mobile time card app will also appreciate the app’s features which allow team members to message one another and discuss urgent priorities. They can also upload job site images, attach specifications and clarify instructions all from the office.
[Looking for a time clock app for freelancers? Read our Best Time Tracking Apps for Freelancers]
Starting Price: Their Time Tracking Plan starts at $6/user/month
Free Trial: 14 days
Features: Using this time tracking app allows you to employ modern technology, such as a tablet, to take a photo whenever an employee clocks in. This time card app feature creates a foolproof system which prevents buddy punching. Visual check-ins simply scan timesheets and ensure that workers aren’t gaming the system. With the Replicon time tracking app, employees can also view their assigned shifts, request time off and review the status of their requests.
Starting Price: $2/user/month
Free Trial: No.
Feature: Sling is a time tracking and scheduling software with advanced features like labor job costing which allows you to set wages per employee or position and see how much each shift you schedule is costing you. Forecast and optimize labor costs while scheduling to ensure you stay on budget. Another great feature is that you get notified whenever you are about to schedule someone into overtime so you can make changes to the schedule before O/T costs become a problem.
Starting Price: $10/user/month
Free Trial: 30 days
Features: This particular time card app is well-known for its time tracking software for freelancers; however, this is not the only version. The team version of the Toggl time clock app allows you to keep track of your team’s working hours. Toggl comes with a variety of features, such as reports which provide insight into your business and customized time entries for projects, clients and tags.
Starting Price: $5/user/month + $20 monthly base price
Free Trial: 30 days
Features: JustWorks Hours (previously Boomr) allows you to manage work hours, track project time, request time off, communicate with your team and track where you’re working with GPS. Some of the features it supports: automated reminders from overtime and breaks to clocking in/out. Overtime tracking, financial reporting and project tracking.
Starting Price: $12/user/month.
Free Trial: 30 days.
Features: Harvest is a great choice if you own a marketing agency and need to track projects’ hours and budgets. It has many features like tracking expenses, showing a visual chart of where your team members are spending most of their hours, and reports that help you pin point what tasks are taking the most and impacting cost.
Harvest also has an invoice feature which allows you to invoice your customers bases on project or time. Harvest also integrates with many apps like Asana, Quickbooks online, and Basecamp.
Starting Price: $9/month
Free Trial: 14 days.
Features: Timeular is unique for having a physical tracker device that looks like a dice. Each side represents a task. The dice allows you to automatically track activities when flipped. You can also use their time tracking app to see where your time really goes, set yourself goals and follow your progress to achieving them. Their team feature allows you to track, analyze and action your team’s time data and identify bottlenecks and time creep in the data.
What to Look for When Comparing Time Tracking Apps?
No two small businesses are exactly the same, just as each time clock app varies. For these reasons, knowing what to look for when you are comparing time tracking apps is so very important.
Regardless of what type of business you own, ease of use and affordability are two critical benefits to keep an eye out for when comparing time clock apps. A time clock app should make things easier for your business, not break the bank or create additional hassles.
[Own a janitorial cleaning company? check out our list of best janitorial time tracking apps].
Here are some criteria to think about when evaluating time tracking apps:
Ease of use
A lot of your hourly workers might not be tech savvy so it’s essential to look for time tracking apps that are simple and easy to use. Is the design clear enough where an employee can just open the app and clock in without spending time reading a complex document or going through training?
As a small business owner managing your expenses is a major part of running your business so when evaluating a time clock app determine how much would the monthly subscription be? do you need to buy extra devices or can employees use their own smart phone?
If you have employees that work at different job sites like construction or janitorial businesses, it’s important to know if the employees clocked in/out at the correct location. A time card app that provides the GPS location of the employee in a simple map to view is essential to run your business.
The Fair Labor Standards Act (FLSA) requires employers to pay one and one-half times the regular rate for all hours worked over 40 hours in a workweek. It is also important to know your state laws and local laws when it comes to overtime and does the time clock software you are evaluating have overtime support?
Does the app have an online schedule feature in addition to time tracking? this helps prevent employees from clocking in late or early. Some apps like ezClocker allow you to restrict early clock ins so employees are not able to clock in before their shift.
Picking the Best Time Clock Apps for Your Small Business
As you can see above, each time clock app comes with certain features and benefits, but no two are exactly the same. Depending on the nature of your small business and your workers, certain apps may be more conducive than others and that’s OK.
At the end of the day, what matters most is ensuring that you have the necessary tools to run and maintain a successful business.
Do you have a favorite mobile time clock app you use for your business? please share!